Ordering Stationary

UMBC’s stationary contract is currently held by Miller’s Minuteman Press (MMP). They have created a simple online portal for all of the university’s stationary needs. To get access to the portal complete the registration form and submit via email: umbc@millersmmp.com or fax: 410-527-1910 (If you have questions about form, please contact MMP: 410-527-1388)

Once the form is submitted, MMP will setup the client with a username and password. Once registered you can access the portal by going to http://www.millersmmp.com/ and clicking on the “Customer Login” button to enter your credentials. More detailed instructions for portal access can be found here. Questions or inquiries? Call 410-527-1388 or email millers@strategicfactory.com

Paper stock

The paper stock for the entire university stationery system—letterhead, envelopes, etc.—is Strathmore Script, bright white, sub. 24, smooth. For business cards and self-adhesive labels, appropriate stock to match the Strathmore bright white should be selected. No other shade, color, or style of paper should be used for any university stationery.

Letterhead

Pictured right, the letterhead design reflects the innovative feel of the UMBC logo treatment: the wordmark is set in the upper right corner, with the department name (in bold), address and contact information underneath. If the department or office name does not fit in the space allotted, it can be set in two lines.

The university name and address appear under the department or office name. The university name should always appear precisely as shown here—in a single line with a comma after “Maryland.” The mailing address for all departments and offices at UMBC’s main campus is 1000 Hilltop Circle, Baltimore, Maryland 21250.

Following a space, the department or office telephone number, fax number, voice/tty number, and the university web address appear. Offices have discretion to add an email address to this second block. The university web address should always appear last on the list.

Margin and type settings for letterhead

The UMBC letterhead has been designed to allow flexible setting of body type. There are a few simple guidelines that should be followed to complement the design of the letterhead. Most of the settings for the UMBC stationery reflect the default settings of Microsoft Word. It is probably worthwhile checking your computer when first using the stationery to make sure the settings have not been changed.

For best results, type should be set flush-left, ragged-right, in 10 or 11 point Times New Roman (DOS/Windows) or Times Roman (Mac).

Left and right margins should be set at 1.25”. The date line should align horizontally with the department or office name on the right, or 1.15” from the top.

The bottom margin can vary according to the length of the letter, leaving at least a 1” margin. The date, address block, and signature block should all be set flush-left and not centered.

There is no printed second sheet in the UMBC stationery system. Offices should simply use blank paper of Strathmore Script Bright White for documents that extend beyond one page. The margin settings are the same as for the first sheet. Questions about purchasing stationery items should be directed to the Creative Services department at 410-455-2957.

Business Cards and Envelopes

Business cards and various sized envelopes are also included in the standard stationary system. Please check with MMP for the available options.

For business cards, the following information is required:

(LEFT SIDE)

Name (appears in bold)

Title

(line break)

Email address

(RIGHT SIDE)

Office or Department Name (appears in bold)

Room number, Building (if applicable)

Full University Name and Main Street Address (3 lines of copy)

(line break)

Phone

Fax (can be removed if top section is too large)

Web

Please note: These are one-sided cards. No printing is permitted on the back. URLs should be official UMBC web addresses. The cards are not set up to print in multiple languages.

Stationery and Business Cards—Special Circumstances

All UMBC departments and administrative offices are required to use the standard UMBC stationery and business card systems. However, exceptions may be granted for major centers and institutes. These variations must be approved by the Associate Vice President for Institutional Advancement and must be designed by the Creative Services department. Call 410-455-2957 for further information.